This privacy policy has been compiled to explain our commitment to your privacy for our current website and any subscriptions, products or services we may offer in the future.
While we require a minimum amount of information about you to provide superior service, we understand that part of this superior service is the maintenance of your privacy by minimising what we collect, keeping your information secure and using it only as you would want us to use it. We commit to maintaining website privacy and how we will achieve this is documented as follows:
Who we are
Our website address is https://caloundrafamilyhistory.org.au.
What personal data do we collect and why do we collect it
Comments
When visitors leave comments on the site, we collect the data shown in the comments form and the visitor’s IP address and browser user agent string to help with spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to our website can download and extract any location data from images on the website.
Contact forms
Data we collect from contact forms is forwarded by email to the person within our group who will handle your query. If you have confidential information you need to discuss we recommend you contact us to initiate communications appropriately. Other methods to initially contact us are on our Contact Us page or below.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Website reporting and analysis are done at a combined data level with no personally identifiable information.
Location Services
We use Google services to generate maps and provide autocompletion when searching for events by location, which may collect data via your browser following Google’s privacy policy.
Event Management
We collect and store information you submit to us when making a booking, to reserve your requested spaces at our event and maintain a record of attendance.
We collect and store information you submit to us about events (and corresponding locations) you would like to publish on our site.
We may use cookies to temporarily store information about a booking in progress as well as any error/confirmation messages whilst submitting or managing your events and locations.
Membership
Various information for and about members is collected on and offline. After the membership is finalised much of the application to join data is deleted and not held in a website database. To help support members’ website usage a limited amount is stored online and is available to current members only, after logging into the members’ only area. The information stored includes but is not limited to, names, email addresses, members’ rosters, photo gallery, the newsletter and the Caloundra Clipper publication.
Members who submit photos or articles, for use online or in publications such as the Caloundra Clipper, should only submit items they consent to be published.
We may use cookies to temporarily store information when members are logging into the Members Only area.
Who we share your data with Third-Party Disclosure
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. If we consider this necessary in the future we will notify you in advance and require you to opt in. We may also release your information when we believe it’s release is appropriate to comply with the law, enforce our site policies, or protect our or others’ rights, property, or safety.
However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.
Occasionally, at our discretion, we may include or offer third-party products or services on our website. If you elect to take up any offers, these third-party sites have separate and independent privacy policies you should check. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This allows us to recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
After membership is finalised members can see, edit, or delete their limited personal information noted above, at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights do you have over your data?
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
You cannot request that we delete information in publications such as the Caloundra Clipper, as it has been shared with members, societies, and libraries. Exported personal data will not include material in publications.
Where do we send your data?
Visitor comments are checked through an automated spam detection service.
Security of information
We will always maintain control over the confidentiality of your information on and offline. We will take reasonable steps to ensure that all information is stored in a secure environment accessed only by authorised persons.
Our website is scanned regularly for security holes and known vulnerabilities to make your visit to our site as safe as possible. We use an SSL certificate.
We do not directly collect or store credit card details on our website and use PayPal services. PayPal collects personal data and you should check their privacy policy.
We will securely remove your information when it is no longer required such as when you resign from membership.
What data breach procedures do we have in place
Any known breaches will be brought to the attention of our Executive Committee who will specify the processes regarding the breach. At a minimum, we will attempt to contact you if we believe your data has been compromised.
Family History Information Shared on Our Website
CALOUNDRA FAMILY HISTORY RESEARCH INC., through this website, does not knowingly include information on any living person, except where they have given prior permission. If you have concerns about information contained on this website, including the use of a descendant’s name, please contact us.
Contact information
You can contact us via the contact form or use one of the following alternative methods.
Postal Address
The Secretary
Caloundra Family History Research Inc
PO Box 968
CALOUNDRA QLD 4551
Email
hello@caloundrafamilyhistory.org.au
Visit our CFH rooms
Open hours are detailed in the Calendar. Some Saturdays are closed for race meetings so check out the calendar for current details.
Updated 11 October 2024
Updated: 7 July 2024
Updated: 27 May 2018
Updated: 25 May 2018
Created: 28 January 2018